BLCK.

Privacy Policy

BLCK PRODUCTIONS COMMUNITY INTEREST COMPANY - Privacy Policy

Last updated: 20th November 2025

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BLCK PRODUCTIONS CIC (“we”, “our”, “the Company”) is committed to protecting the privacy and personal data of everyone we work with, including clients, cast, crew, employees, suppliers, and members of the public whose data we may process during production activities.

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1. This Privacy Policy explains:

• what personal data we collect

• how and why we use it

• the lawful bases for processing

• how we store and protect it

• your rights under the General Data Protection Regulation (GDPR) and applicable data-protection laws.

 

2. Who We Are

Data Controller: BLCK PRODUCTIONS CIC.

Registered Address: 400b Lloyd House, Third Avenue, Trafford Park, Manchester, M17 1JE.

Contact: blckproductions@outlook.com

Data Protection Contact: Brianna Douglas

 

What Personal Data We Collect

The data we collect depends on your relationship with us. We may collect:

3.1. For Cast & Crew

• Full name, contact information

• Date of birth

• CVs, showreels, portfolios

• Passport/ID data for contracts, travel, or payroll compliance

• Bank details

• Health and accessibility information (if relevant to production safety)

3.2. For Clients & Partners

• Business contact information

• Contracts, invoices and payment details

• Project-related communication

3.3. For Job Applicants

• CVs, work history, references

• Contact details and application materials

3.4. For the General Public (e.g., filmed on location)

• Images, video, or audio captured during filming

• Location data (if part of a shoot or event)

3.5. Website Users

• IP addresses

• Cookies and usage data (See our Cookie Policy)

 

4. How We Use Personal Data (Purposes)

We use personal data for:

• Production planning and communication

• Contracting and payroll

• Casting and hiring

• Health and safety compliance

• Project delivery for clients

• Marketing, social media, and promotions (only with appropriate permissions)

• Legal, insurance and administrative purposes

• Security and fraud prevention

 

5. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Contract – to create or fulfill agreements with cast, crew, employees, clients, and suppliers.

• Legal obligation – e.g., tax, employment, insurance, health & safety requirements.

• Legitimate interests – e.g., production security, internal administration, marketing of our services.

• Consent – e.g., for mailing lists, optional marketing, or use of images in promotional materials.

• Vital interests – rare; e.g., in a medical emergency.

 

6. Sharing of Personal Data

We may share data with:

• Payroll and accounting providers

• Insurance providers

• Production partners, studios, or broadcasters

• Legal and compliance advisors

• Government authorities (where legally required)

• Cloud storage, communication, and project-management providers

We ensure third parties process data securely and in accordance with GDPR.

 

7. International Data Transfers

If we transfer personal data outside the UK/EEA (e.g., cloud hosting or international production partners), we do so using GDPR-compliant safeguards such as:

• Standard Contractual Clauses (SCCs)

• Adequacy decisions

• Additional security measures

 

8. Data Retention

We keep personal data only as long as necessary for production, legal, or operational purposes.

Typical retention periods:

• Contractual & financial data: 6–7 years

• Casting materials: 2–5 years (or until consent is withdrawn)

• Production footage: permanently, where it forms part of the final work

• Job applications (unsuccessful): 6–12 months

Retention periods may vary depending on legal obligations.

 

9. Your Rights Under GDPR

You have the right to:

• Access your personal data

• Rectify inaccurate data

• Erase data (“right to be forgotten”), where applicable

• Restrict processing

• Object to processing (e.g., marketing)

• Data portability

• Withdraw consent at any time

• Lodge a complaint with a Data Protection Authority

To exercise your rights, contact: blckproductions@outlook.com 

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10. Security Measures

We implement technical and organisational measures such as:

• Encrypted storage and file transfer

• Access restrictions and authentication controls

• Secure backups and data-loss prevention

• Staff training on data protection

• Confidentiality agreements with cast, crew, and partners

 

11. Filming in Public or Semi-Public Spaces

When filming in public areas, we may capture images or audio of individuals incidentally.

Where appropriate, we will:

• display filming notices,

• obtain consent for identifiable featured individuals

• anonymise or remove data where required.

 

12. Children’s Data

We only process minor/cast children’s data with parental or guardian consent and in accordance with child-safeguarding requirements and licensing laws.

 

13. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in laws or production practices. Updated versions will be posted on our website.

 

14. Contact Us

If you have questions about this policy or how we process personal data, contact:

BLCK Productions CIC
Email: blckproductions@outlook.com
Address: 400b Lloyd House, Third Avenue, Trafford Park, Manchester, M17 1JE.